Colour Coded Indexing Systems

Traditional suspended pocket filing is the most inefficient way of storing documentation. The suspended file pocket, by design, is estimated to waste between 15 - 20% of valuable storage space within the system. Furthermore, it has a tendency to split which results in misfiling/lost files.

File Indexes in a hand-written or text-printed format can be difficult to read thus enhancing the opportunity for slow retrieval and misfiling.

Standard A4 format filing reduces filing and retrieval times and misfiling is a common occurrence purely because another folder hides a records index.

By simply employing a colour coded indexing system, these inherent filing problems can be overcome.

Advantages of Colour Coding

• Reduces filing and retrieval times by over 40% and almost eliminates lost or misplaced files.
• Colour coding guides the user to blocks of colour in seconds.
• Misfiles are instantly apparent, as colour blocks will not match.
• Blocks of colour speed collating, pre-sorting, scanning, selection and retrieval of records.
• Nearly 80% of the time spent filing is expended on labour; the increased speed in the filing operation means substantial cost savings.
  

Filing Services

Database Compilation

Filing Acumen can undertake the data compilation of the existing stored records, providing an electronic record of your office storage system. Once compiled, the data can be utilised in a variety of ways including file pre-labeling, uploading into a tracking system and your own marketing activities.

File Labelling

Filing Acumen can generate new labels for you and pre-label new or existing files ready for introduction into your system.

File Move Management / Conversion

Filing Acumen can conduct the complete implementation including the physical transfer/conversion of your records.

These duties can be conducted for you during or outside of normal working hours; however most are conducted outside of normal working hours ensuring minimal disruption to your working practices. File Move Management/Conversion projects are individually tailored to your requirements.